Nobody wakes up each morning and hopes to spend the day filling out and filing paperwork, just increasing the reasons to go digital. Relying on paper and manual processes limits your ability to become more efficient, have better safety outcomes and boost your bottom line.
As Phil Jarratt, managing director of Port of Brisbane-based Jarratt Transport Solutions, recently noted that it’s not 1978, and now’s the time to embrace new ways of doing things.
This includes going paperless. If you’re wondering where to start, perhaps the most effective place to begin is by replacing paper-based fatigue diaries with an Electronic Work Diary (EWD).
EWDs are a powerful tool for both fleet managers and drivers, letting drivers know when they need to take a rest break ahead of time, allowing them to plan ahead for the journey. For fleet managers, EWDs give a real-time view of their mandated breaks and understand working hours available to better schedule work safely.
If your company is audited, the evidence you and your drivers have been doing the right thing is at your fingertips as everything is available electronically. No more combing through filing cabinets or directing admin staff to manually process a paper-based document.
Keeping Documents on Hand
Keeping drivers informed about jobs, policy changes, and other company information is a nightmare in a paper world. Documents get lost, not everyone has access, the documents easily get outdated, and managers have no insight into whether the right person has read and understood what they need to.
Teletrac Navman’s EasyDocs, which seamlessly integrates with our TN360 fleet management platform, lets you send documents between base and drivers even without a network connection. You’re also informed when a driver accepts they’ve read the document and old versions can be set to expire and be deleted from the system.
This eases administrative burdens and frees office staff to focus on tasks that make a difference to the business instead of doing mundane, repetitive jobs. Digital documents also reduce errors and eliminate the need for cumbersome filing and record-keeping.
Simplifying Maintenance and Servicing
Before digitisation, maintenance and servicing was something a fleet operator did to a schedule, not when it needed to happen.
Trucks would come off the road because it wasn’t easy to predict when a worn item needed replacing or the vehicle needed preventative maintenance. As any operator knows, unplanned downtime means increased costs and lower profitability.
By ditching paper and going digital with a digital Inspections app, fleet managers can understand when servicing and repair must be done ahead of time. Trucks can be scheduled to come off the road conveniently, avoiding breakdowns and improving safety outcomes for drivers and other road users.
With Teletrac Navman’s TN360 fleet management platform, operators have the power of data at their fingertips. It provides a real-time view of their fleets, driver behaviour, and truck maintenance schedules.
Paper is so 1978. Now is the time to improve productivity, efficiency and profitability by going paperless and digital. Start your journey into digitising your fleet management.
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